Aveda Institute Portland is a thriving and growing cosmetology school. Aveda Institute is a high energy, fast paced, and creative environment. Aveda education is taught around the world and is highly respected throughout the Salon and Spa industry. 

If you are a driven individual that is dynamic in sales, organization, and multi-tasking and you love the beauty industry, we are seeking an individual with a proven track record of meeting and exceeding assigned goals.

As the Administrative Sales Assistant, you would be assisting in multiply departments including Admissions, Student Services and Finance.

Job Responsibilities:

• Answer and direct phone calls.
• Contact potential students who request information on the Aveda Institute.
• Book tours with potential students.
• Complete tours with potential students and or visitors.
• Assist in completion of given task list from any department.
• Schedule appointments.
• Write and distribute email, correspondence memos, letters, faxes and forms
• Preparation and updates of regularly scheduled reports and spreadsheets.
• Assist to handle requests and queries from upper leadership.
• File all necessary documentation (applications, reference letters, education documents, etc.) in student's file.
• Help plan and execute any Aveda Institute events such as career fairs, open houses, industry events, student orientations, mixers, and outside recruitment efforts.
• Maintain accurate reporting of all required data. 

Requirements:

• Be willing to assist all team members and able to prioritize workflow.
• Working knowledge of office equipment, such as printers and fax machines.
• Proficiency in MS Office including MS Excel and MS PowerPoint a must.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Goal oriented, driven and self-motivated.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
• Weekend availability is a must, 40 hour work week.

Compensation:

• $14.00 - 17.00 Hourly DOE.
• Excellent benefits including medical insurance and paid time off.