Careers: Administrative Sales Assistant

Aveda Institute Portland is a thriving and growing cosmetology school. Aveda Institute is a high energy, fast paced, and creative environment. Aveda education is taught around the world and is highly respected throughout the Salon and Spa industry. 

If you are a driven individual that is dynamic in sales, organization, and multi-tasking and you love the beauty industry, we are seeking an individual with a proven track record of meeting and exceeding assigned goals.

As the Administrative Sales Assistant, you would be assisting in multiply departments including Admissions, Student Services and Finance.

Job Responsibilities:

  • Answer and direct phone calls.
  • Contact potential students who request information on the Aveda Institute.
  • Book tours with potential students.
  • Complete tours with potential students and or visitors.
  • Assist in completion of given task list from any department.
  • Schedule appointments.
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Preparation and updates of regularly scheduled reports and spreadsheets.
  • Assist to handle requests and queries from upper leadership.
  • File all necessary documentation (applications, reference letters, education documents, etc.) in student's file.
  • Help plan and execute any Aveda Institute events such as career fairs, open houses, industry events, student orientations, mixers, and outside recruitment efforts.
  • Maintain accurate reporting of all required data. 

Requirements:

  • Be willing to assist all team members and able to prioritize workflow.
  • Working knowledge of office equipment, such as printers and fax machines.
  • Proficiency in MS Office including MS Excel and MS PowerPoint a must.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Goal oriented, driven and self-motivated.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
  • Weekend availability is a must, 40 hour work week.

Compensation:

  • $14.00 - 17.00 Hourly DOE.
  • Excellent benefits including medical insurance and paid time off.

     

 

 

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Aveda Institute Portland prohibits discrimination on the basis of sex in any education program or activity it operates. Individuals can report concerns or questions to the Title IX Coordinator. For more details, see our full Title IX Policy.